Your first transcript, in three steps

This is the whole thing. Two minutes to read, and you never have to come back to it.

1. Get the recording in

   Already have the audio? Click New upload, drop in your audio or video file, and click Begin Transcription. Most common formats work, video included.

   Recording the proceeding yourself? Click ●︎ Record instead and capture it right in Stenobox — see the recording steps below.

2. Give it a few minutes

   Keep the window open until the upload finishes — after that the work happens on our end. An hour of audio is usually ready in under ten minutes, and the finished transcript will be waiting in your list.

3. Review it, then download

   The draft opens already formatted — Q./A., speaker names, court numbers and dates, on a real numbered page.

   Highlighted spots are the words worth a second listen. Hear any word with a click (Alt-click — Option-click on a Mac), or plug in your foot pedal and review the whole thing hands-free. Fix anything that needs it, right on the page.

   When it's right, download it as a Word or Court ASCII file — or Copy all and paste the whole thing into your CAT software.

That's the entire workflow.Everything below is optional.

Recording it yourself

The ●︎ Record button next to New upload captures the proceeding on your own computer:

• Pick what to capture. This computer's audio for a Zoom or other call playing on this machine, Microphone for an in-person proceeding, or Both for a hybrid.
• Click Record. For a call, choose Entire Screen and tick Share system audio when the browser asks — that checkbox is what lets Stenobox hear the call.
• Watch the rough draft form as people speak. Click a speaker label to name that voice; click any word to play that moment back.
• Stop, then Produce. The recording saves to your dashboard. Click Produce — right away or later — to turn it into the full formatted transcript.

The browser's share window: pick Entire Screen (1), tick Share system audio (2), then click Share (3). The exact wording varies a little by browser and version, but those are the two things to click — the audio checkbox is what lets Stenobox hear the call.

Worth one extra minute

Both of these live under Add case details on the upload form, and both pay for themselves:

• Proceeding type. Tell it “deposition” and the transcript comes out in Q./A. from the very first question, with the right title page and certificate.
• Case caption or spelling sheet. Drop in the caption as a PDF, Word file, or plain text and the names get spelled the way the record requires. Names are the number-one source of transcript errors — this is the best minute you can spend on a job.

A few things people ask first

• You don't have to use our editor. Click Copy all and finish the job in Word or your CAT software, the way you always have.
• You stay the reporter. Stenobox produces the draft. You review it, you certify it, your name goes on it.
• Nothing is per-minute. One flat price, however many hours you run.
• Only you can see your transcripts. Your work is never reused or sold. The details are on our Trust & Security page.